1. INTERPRETATION

1.1 The following definitions and interpretation rules apply to this Licence:

1.2 Definitions:

1.2.1 Building: Refers to 85 Charlotte Street, London W1T 4PS and/or 104 Judd Street, London WC1H 9PU.

1.2.2 Business: Refers to the business of providing beauty treatments, including activities typically associated with beauty treatments.

1.2.3 Common Parts: Refers to the areas of the Building, excluding the Property and other Lettable Units, that are necessary for access to and egress from the Property, as designated by the Licensor.

1.2.4 Competent Authority: Refers to any statutory authority, public body, regulatory agency, court, government department, or their duly authorised officers.

1.2.5 Lease: Refers to the lease agreement that begins upon signature, with the lease period commencing on the agreed-upon date, and terminating upon notice by either party in accordance with the agreed notice period.

1.2.6 Licence Fee: Refers to the booking fee per day at the time of booking or any other amount determined by the Licensor at its discretion, with 60 days' notice.

1.2.7 Necessary Consents: Refers to all required planning permissions, licenses, permits, authorisations, and approvals from any Competent Authority necessary for the Permitted Use.

1.2.8 Opening Hours: Refers to 8 am to 9 pm, Monday to Sunday, or such other hours as determined by the Licensor at their discretion.

1.2.9 Permitted Days: Refers to the days per month as per the selected monthly plan, any additional days agreed upon in writing, or booked via the web booking system, subject to availability.

1.2.10 Permitted Use: Refers to activities within Use Class E of the Town and Country Planning (Use Classes) Order 1987 as applicable at the time this Licence is granted.

1.2.11 Plan: Refers to the Plan attached to this Licence.

1.2.12 Property: Refers to the treatment room selected at the time of booking, which forms part of the Building or any other space allocated to the Licensee from time to time.

1.2.13 Treatment Room: Refers to the clinic treatment room within the property known as Bodybox London.

1.2.14 Service Media: Refers to all media for supplying or removing heat, electricity, gas, water, sewage, energy, telecommunications, data, and other services, as well as any related machinery, structures, and equipment.

1.3 Headings: Clause, Schedule, and paragraph headings shall not affect the interpretation of this Licence.

1.4 Person: Refers to any natural person, corporate entity, or unincorporated body, regardless of whether they have separate legal personality.

1.5 Schedule: The Schedule forms part of this Licence and shall be considered as if fully included within the body of this Licence. Any reference to this Licence includes the Schedule.

1.6 Singular and Plural: Unless the context requires otherwise, words in the singular include the plural and vice versa.

1.7 Gender: Unless the context requires otherwise, references to one gender include references to all genders.

1.8 Legislation: A reference to legislation or a legislative provision refers to it as amended, extended, or re-enacted from time to time, unless expressly stated otherwise in this Agreement.

1.9 Subordinate Legislation: A reference to legislation or a legislative provision includes any subordinate legislation made under that legislation or provision, unless expressly stated otherwise in this Agreement.

1.10 Writing: A reference to "writing" or "written" excludes fax, post, or text message.

1.11 Obligation Not to Do: Any obligation not to do something includes the obligation not to permit or allow that action to occur and to make best efforts to prevent others from doing it.

1.12 References: References to clauses and Schedules are to the clauses and Schedules of this Licence, and references to paragraphs are to paragraphs within the relevant Schedule.

1.13 Facilities: "Facilities" refers to all areas and spaces within Bodybox clinics, including but not limited to entrances, reception areas, treatment rooms, hallways, restrooms, and any other common areas accessible within the clinic premises, starting from the main entrance door and encompassing all interior spaces.

1.14 Illustrative Terms: Words like "including," "include," "for example," or similar expressions are meant to be illustrative and should not limit the preceding terms or definitions.

1.15 Working Day: A working day refers to any day other than a Saturday, Sunday, or public holiday.

1.16 Platform: The term "Platform" refers to all digital and electronic systems used to interact with BodyBox services. This includes:

1.16.1 Booking System: The online scheduling system used to reserve rooms, facilities, or services provided by BodyBox.

1.16.2 BodyBox London App: The official application available for members, offering access to bookings, information, resources, and support tools.

1.16.3 Communication Channels: All official methods of communication with BodyBox, including but not limited to email, messaging features within the app, and other sanctioned platforms.

1.16.4 BodyBox Website: The official website serving as a central hub for information, updates, terms and conditions, and other member resources.

1. GRANT OF TENANCY AT WILL

2.1 Subject to Clause 3 and Clause 5, the Licensor grants the Licensee the right to occupy the Property for the Permitted Use on the Permitted Days, alongside the Licensor and others authorised by the Licensor (insofar as it does not conflict with the rights of the Licensee to use the Property for the Permitted Use), along with the rights specified in the Schedule.

2.2 Tenancy at Will:

2.2.1 Both the Licensor and the Licensee acknowledge that this agreement constitutes a tenancy at will, which may be terminated at any time by either party. This is the case even though the Licence Fee is calculated and payable based on a specific period, and the Licensor intends to charge the Licence Fee and the Licensee agrees to pay it, based on that period.

2.3 Licensee Acknowledgements:

2.3.1 Occupation as Licensee: The Licensee occupies the Property solely as a licensee, and no landlord-tenant relationship is created between the Licensor and the Licensee under this Licence.

2.3.2 Licensor's Control: The Licensor retains control, possession, and management of the Property, and the Licensee has no right to exclude the Licensor from the Property.

2.3.3 Personal Occupancy: The right to occupy granted under this Agreement is personal to the Licensee and cannot be transferred or assigned. The rights outlined in Clause 0 may only be exercised by the Licensee and its employees.

2.3.4 Alternative Space: The Licensor reserves the right, at its sole discretion and without prejudice to its rights under Clause 5, to require the Licensee to relocate to an alternative space within the Building at any time. The Licensee must comply with such a request promptly upon receiving notice.

2.3.5 Self-Service Concept: The BodyBox clinics operate under a self-service concept, meaning that no receptionists are present on-site. Members are provided with all necessary information and are responsible for opening and closing the clinics in accordance with the established procedures. Each room is equipped with an intercom system that allows the Licensee to grant clients entry into the clinic. It is the Licensee's responsibility to instruct clients to use the intercom and notify them of the specific room where the Licensee will be located.

2.3.6 Reception Area: The reception area is strictly for the use of BodyBox staff only and may not be accessed or used by Licensees or their clients. The Licensee acknowledges that the reception area is reserved for administrative purposes and shall not be used as workspace or for any practice-related activities.

1. STATUS

3.1 Self-Employment: The Licensee is self-employed in conducting their own Business.

3.2 Relationship: Nothing in this Licence shall establish the Licensee as an employee, worker, agent, or partner of the Licensor. The Licensee shall not represent themselves as such.

3.3 Qualifications: The Licensee confirms they are suitably qualified to operate their Business. If the Licensee has not already done so, they shall provide the Licensor with proof of their qualifications upon request and as soon as practicable.

1. LICENSEE’S OBLIGATIONS

4.1 Undertakings:

4.1.1 Usage Restrictions: The Licensee shall only use the facilities for the Permitted Use during the Opening Hours, on the Permitted Days, and strictly within the time frame of an active booking. Access to the clinic, including treatment rooms or any other facilities, outside of an active booking is strictly prohibited unless it has been pre-scheduled and explicitly approved in writing by a BodyBox team member.

It is important to note that the reception area is reserved exclusively for BodyBox use and shall not be used by practitioners. The Licensee is prohibited from using this space. Furthermore, all common areas must be maintained in a clean and respectful manner, ensuring consideration for other practitioners.

Additionally, the Licensee is only permitted to access the room(s) allocated under their active booking and is prohibited from entering any other room(s) without prior written approval from a BodyBox team member.

4.1.2 Compliance with Laws: The Licensee shall adhere to all applicable laws, Necessary Consents, and requirements set by any Competent Authority related to the Property and its Permitted Use.

4.1.3 Maintenance of Property: The Licensee shall maintain the Property in a clean, tidy, and rubbish-free condition and shall leave it in the same state it was at the commencement of this Licence.

4.1.4 Damage: The Licensee shall not cause or permit any damage to the Property, including but not limited to equipment, digital locks, doors, walls, furniture, toilets, or any other areas within the clinic, and shall ensure strict compliance with all rules and regulations to prevent misuse. Any damage caused by the Licensee due to misuse or non-compliance will incur a fee of £200 to cover the cost of repair or replacement. Additionally, any damage caused inside the treatment room by the Licensee or their client, resulting from misuse, will also be charged directly to the Licensee.

4.1.5 No Alterations: The Licensee shall not make any alterations or additions to the Property, including but not limited to attaching nails, stickers, mirrors, or any other items to the walls, surfaces, or fixtures. The Licensee is strictly prohibited from making any changes or additions that may damage, modify, or alter in any way the standard design and condition of the clinic without obtaining the Licensor's prior written consent.

4.1.6 Nuisance: The Licensee shall not engage in any activity on the Property that is illegal or causes or may cause a nuisance, annoyance, inconvenience, or disturbance to the Licensor, other tenants or occupiers of the Building, or any neighbouring property owners or occupiers.

4.1.7 Indemnity: The Licensee shall indemnify the Licensor and keep the Licensor indemnified against any losses, claims, demands, actions, proceedings, damages, costs, or other liabilities arising from this Licence, any breach of the Licensee's obligations, or the exercise of any rights granted under the Schedule.

4.1.8 Personal Belongings: BodyBox London shall not be responsible for any personal belongings left within the treatment rooms or anywhere on the Property. Any personal belongings found in common areas will be stored in private storage as lost and found. If such items are not claimed within 72 hours, BodyBox London reserves the right to dispose of them.

4.1.9 Parcels and Deliveries: BodyBox London shall not be responsible for receiving, storing, or organizing any deliveries made to the clinic under practitioners' names; this service is provided strictly as a courtesy. Practitioners must schedule parcel deliveries for days when they have an active booking and can personally receive them.

If a parcel must be delivered on a day when the practitioner is not present, prior arrangements must be made with a BodyBox team member to ensure availability and to notify us in advance. If storage is required, practitioners must have a lockable storage unit within the clinic. Otherwise, parcels must be collected within 24 hours.

For items that require storage under specific temperatures, they must be collected on the same day of delivery. BodyBox is not responsible for storing parcels and will not store items if the room containing the practitioner's locker is being used by another practitioner. Communication in advance is critical to manage these situations.

BodyBox will not accept any responsibility for parcels sent to the clinic under any circumstances.

4.1.10 Compliance with Health and Safety: The Licensee shall comply with any rules and regulations the Licensor may implement regarding the use of the Property and Common Parts, as notified to the Licensee from time to time.

4.2 Payments:

4.2.1 Licence Fee Payment: The Licensee shall pay the Licensor the Licence Fee in advance, without any deduction, on the first day of each month (for Insider Members) or on the day the booking is made (for Open Members).

4.2.2 Supply Costs: The Licensee is responsible for covering all costs related to the supplies required for their business.

4.2.3 Key Fee:

4.2.3.1 Members who remove keys from the premises will be charged a key home fee of £20.

4.2.3.2 If a key is lost, a replacement fee of £50 will be charged to the Member.

4.2.4 Unauthorized Usage: Members or practitioners are not permitted to access any room (or any facilities) other than the one designated under their booking, even if they have a locker inside another room. If a practitioner needs access to storage in a different room, they must request permission in advance from a BodyBox team member. Access will only be granted, or items will be moved, at the discretion of BodyBox staff. Any member or practitioner found using a room or any facilities outside the designated booking time, or occupying a room or any facilities other than the one assigned will incur an initial fee of £60. If unauthorized use continues beyond 60 minutes, an additional fee of £60 per hour will apply for continued room usage. If these rules are not followed, the membership may be canceled, and we reserve the right to do so.

4.2.5 Late Payment Fee: If any payment is not received on its due date (the first of the month), a late payment fee of 10% of the total booking fee will be applied starting from the day after the due date. Insider Members using direct debit are responsible for ensuring that sufficient funds are available for the payment to be processed on time. If the direct debit fails and the payment is not received by the first of the month, the late fee will apply. For every subsequent 3 days of delay, an additional 10% of the total booking fee will be added to the outstanding amount.

4.2.6 Rescheduling Fee (Insider Memberships Only / Not Applicable for Open Members): Insider Members may reschedule bookings free of charge if the notice is given more than 60 days in advance. If the notice is given with less than a 60-day notice period, a rescheduling fee of £25 per occurrence will apply. To ensure effective communication and confirmation of receipt, the notice to reschedule must be submitted in writing via email to BodyBox; no other form of communication will be accepted for this matter. BOOKINGS WILL NOT BE REFUNDED.

Bodybox London strives to be flexible and understanding in cases of emergencies. Each situation will be assessed on a case-by-case basis to determine appropriate accommodations.

4.2.7 Damage or Repair Fee: Any damage caused by misuse will incur a fee in accordance with the amount specified in Clause 4.1.4. If the cost of the required repairs, materials, or equipment replacements exceeds the stated fee, the amount will be adjusted to reflect the fair cost of repair or replacement, provided it is a reasonable amount in relation to the necessary work.

4.2.8 Improper Waste Disposal Fee: Members who improperly dispose of sharps or clinical waste will incur a fee of £50. Safe disposal receptacles are provided at each location for sharps and clinical waste.

4.2.9 Access to Premises: The Licensee is only allowed access to the clinic premises within the time frame of their booking, with a 15-minute grace period before the booking starts. Access is strictly restricted to the designated treatment room and common areas. Any access outside of these times, including before or after the booked hours, will incur a fee as specified in Clause 4.2.4.

Access is permitted between 8:00 AM and 9:00 PM only. In the event of lost keys, a replacement fee as stated in Clause 4.2.3.1/2 will apply. The Licensee is responsible for the security and proper use of any keys issued to them and must ensure that all doors and windows are securely locked when the premises are not in use. The Licensee must comply with all additional security measures implemented by the Licensor.

4.2.10 Lockable Storage Use and Policy: Renting a lockable storage space at BodyBox is provided solely for the purpose of storing tools or items used by the practitioner in the clinic, to make it more convenient for them. It does not, under any circumstances, grant access to the room where the lockable storage is located unless the practitioner has an active booking in that room.

If the practitioner needs to access the lockable storage outside of their booking time, they must request permission from a BodyBox team member in advance. This is the only acceptable method of accessing the storage outside of a booking. In cases where a BodyBox team member is not available, the practitioner must receive written approval to access the room and storage. Any access outside of these times, including before or after the booked hours, will incur a fee as specified in Clause 4.2.4.

BodyBox is not responsible for any items stored in the lockable storage, nor is it liable for the loss, damage of any items. Additionally, BodyBox is not responsible for storing any parcels received under the practitioner’s name.

4.2.11.1 Rentable storage locks are provided for the convenience of members. In the event that a lock's password is changed without prior authorization and subsequently forgotten, a replacement fee of £20 will be charged to cover the cost of replacing the lock.

4.2.12 Booking Cancellation: All bookings are final, and no refunds will be issued under any circumstances. Cancellations are not permitted, except for Insider members who may cancel pre-booked bookings with 60 days' notice. In accordance with Clause 4.2.6, bookings may only be rescheduled, and it is the Licensee's responsibility to ensure that rescheduling is done in compliance with the procedures outlined in this clause.

Non-Refundable Bookings: Once a booking has been created and paid for, it is considered non-refundable. This applies to cancellations initiated by the practitioner or their clients, as well as schedule changes or cancellations attributed to the practitioner’s actions. It is the practitioner’s sole responsibility to manage their clients and ensure adherence to confirmed schedules.

Booking Confirmation and Grace Period: Practitioners must double-check all booking details before confirming. A 5-minute grace period is granted from the time the booking is made to report and request amendments for any plausible errors. All amendment requests within this grace period will be reviewed by the BodyBox team, who will evaluate and decide whether to approve the correction.

Use of Clinic Outside Booking Hours: Practitioners who use the clinic facilities outside of their confirmed booking hours will be subject to the fees outlined in Clause 4.2.4, even if they have other bookings scheduled on the same day.

1. TERMINATION

5.1 This Licence shall terminate on the earliest of the following dates:

5.1.1 Mutual Agreement: The date on which the Licence is terminated by mutual agreement between the parties.

5.1.2 End of Business: The date on which the Licensee's Business ceases to operate at the Property.

5.1.3 Licensor Termination Rights: The Licensor may terminate this Licence at any time by providing the Licensee with no less than 60 days' notice. Additionally, the Licensor reserves the right to terminate the Licensee's membership immediately and without prior notice in the event of a breach of any clause within this agreement. This includes, but is not limited to, violations of policies, misuse of the premises, or failure to comply with established terms and conditions.

1. NOTICES

6.1 Written Notices: Any notice given under or in connection with this Licence must be in writing and sent exclusively via email to ensure proper communication. No other methods of communication, whether verbal, handwritten, or otherwise, will be accepted. Notices including but not limited to the receipt of parcels, amendments to bookings, extra access for emergencies, or any other reasons.

6.2 Email: Notices sent by email shall be directed to the address specified in clause 6.3.1.

6.3 Addresses: The addresses for service of notices are as follows:

6.3.1 Licensor:
Email: team@bodyboxlondon.com

6.4 Deemed Receipt:

6.4.1 Email: A notice sent by email is deemed to be received at 10:00 am on the next Business Day after transmission.

1. WARRANTIES AND REPRESENTATIONS

7.1 Licensor's Warranties: The Licensor does not warrant that the Property has the Necessary Consents for the Permitted Use.

7.2 Property Condition: The Licensor does not warrant that the Property is physically suitable for the intended purposes.

7.3 No Other Warranties: The Licensor makes no statements or warranties regarding the condition of the Property except as outlined in this Licence.

1. FURTHER RIGHTS AND UNDERTAKINGS

8.1 Business Authority: Each party warrants that it has the authority, power, and capacity to enter into this agreement and fulfill its obligations under it.

8.2 Licensor's Right of Entry: The Licensor reserves the right to enter the Property or Treatment Room at any time for the purpose of inspecting its condition and state of repair.

8.3 Licensor's Repairs: The Licensor reserves the right to carry out repairs to the Property, the Building, the Treatment Room, or any adjoining property, with or without prior notice.

8.4 Licensor's Use: The Licensor reserves the right to use the Common Parts and other areas of the Building.

8.5 Licensor's Services: The Licensor reserves the right to provide services to other areas of the Building.

8.6 Lockable Storage Solutions: Lockable storage options, such as lockers, medium cabinets, large cabinets, or trolley storage, may be provided subject to availability. Bodybox London is not liable for any damage, loss, or theft of items stored in these solutions.

8.7 Suspension of Use: The Licensor reserves the right to suspend the use of the Property for safety or other reasons.

8.8 Use of Common Areas:

8.8.1 Pre-Treatments, Treatments, and Consultations: The Licensee is strictly prohibited from conducting any pre-treatments, treatments, or verbal consultations in the common areas of the Building. This includes, but is not limited to, initial verbal consultations, follow-up discussions, or any preparatory or procedural activities related to the Licensee's beauty treatments business.

8.8.2 Violation Fee: Any breach of the above prohibition will result in a fee of £10 per violation. This fee is due immediately upon notification by the Licensor of the violation.

8.8.3 Compliance: The Licensee agrees to strictly adhere to this prohibition and ensures all such activities are conducted within the designated treatment rooms or other approved private areas of the Property.

8.8.4 Notification and Enforcement: The Licensor reserves the right to monitor the common areas and enforce this clause. Any violations observed or reported will be documented, and the Licensee will be notified of the infraction and corresponding fee.

8.8.5 Acknowledgement: By signing this Licence, the Licensee acknowledges and agrees to the terms outlined in this Common Areas Clause and accepts responsibility for any fees or charges incurred as outlined in these agreement due to violations.

8.9 Additional Regulations: The Licensor reserves the right to introduce additional regulations for the use of the Property.

8.10 Communal Fridge Use: The communal fridge is designated solely for the storage of food and is not intended for medical supplies.

The Licensor does not accept responsibility for any items stored in the fridge.

Food items left in the communal fridge will be kept for a maximum of 72 hours. After this period, any unclaimed items will be disposed of without notice. Furthermore, any food items that may attract mice or insects will be disposed of immediately, regardless of the time.

1. LIMITATION OF LICENSOR’S LIABILITY

9.1 Property Damage: The Licensor is not liable for any death, injury, or damage to the Licensee, its employees, customers, or invitees, nor for any loss, claim, demand, action, proceeding, damage, cost, or expense incurred by them in the exercise or purported exercise of the rights granted under this Licence.

9.2 Interruption of Services: The Licensor is not liable for any interruption in services provided at the Property or within the Building.

9.3 Licensing Clause: Bodybox London is not responsible for obtaining or maintaining any specialized licenses required for the activities or services the Licensee intends to perform within the space. The Licensee is solely responsible for ensuring they possess all necessary licenses.

9.4 Third Party Actions: The Licensor is not liable for the actions of third parties, including other tenants or occupiers of the Building.

9.5 No Other Liability: The Licensor makes no other statements or warranties regarding the condition of the Property except as outlined in this Licence.

1. LICENSEE’S INDEPENDENT BUSINESS OPERATIONS

10.1 Coworking Space Provision: Bodybox London operates as a Beauty Coworking space, providing facilities for Licensees to conduct their business independently. This includes access to treatment rooms, utilities, and the general upkeep of the space. Please note that Bodybox London does not provide any services, staff, or operational support for the Licensee’s business activities.

10.2 Independent Management: Bodybox London does not manage or operate any part of the Licensee’s business. The Licensee is solely responsible for all aspects of their business operations, including but not limited to client management, scheduling, and service delivery.

10.3 No Guaranteed Reception Services: Bodybox London does not guarantee the provision of a human receptionist or client care services for the Licensee's clients. The Licensee is responsible for managing client interactions, bookings, and any related customer service tasks.

10.4 Self-Management Requirement: The Licensee is expected to independently manage their business operations, utilizing the space provided by Bodybox London. This includes handling appointments, client communications, and administrative tasks necessary for running their business.

1. LICENSEE’S LIABILITY FOR DAMAGES AND INJURIES

11.1 Client Responsibility for Injuries and Damages: The Licensee is fully responsible for any injury, harm, or damage caused by their actions or negligence while using the facilities at Bodybox London. This includes, but is not limited to, improper disposal of clinic waste, improper use or failure to use sharps bins, and any other situation that may cause injury, harm, or damage to any persons within Bodybox London.

11.2 Indemnification: The Licensee agrees to indemnify and hold Bodybox London harmless from any and all claims, damages, losses, and expenses arising from the Licensee’s actions or negligence, including legal fees and costs associated with any injury or damage caused.

11.3 Proper Waste Disposal: The Licensee must follow all guidelines for the disposal of clinic waste and sharps. Failure to do so may result in additional fees, and the Licensee will be held liable for any resulting injuries or damages.

1. EMERGENCY MAINTENANCE AND PREMISES CLOSURE

13.1 The Licensor reserves the right to close all or part of the premises without notice for emergency maintenance, repairs, or due to unforeseen issues with the Property or nearby properties that may affect the safety, security, or functionality of the premises.

13.2 The Licensor is not liable for any loss of business, revenue, or damage to property, equipment, or goods within the Property during such closures or maintenance periods.

13.3 The Licensor reserves the right to move, reschedule, or cancel any bookings at any time if the Property requires essential maintenance or emergency repairs.

13.4 No refunds will be provided for any bookings that need to be moved or rescheduled; however, the Licensor will offer credits to the Licensee's account valid for 60 days. These credits can be used to book at either location operated by the Licensor but are non-transferable and must be used within the stated validity period.

13.5 The Licensee agrees to these terms as a condition of their use of the premises.

13.6 Standard Reasons for Closure:

13.6.1 This clause applies to, but is not limited to, the following circumstances: plumbing or electrical failures, structural issues, fire safety concerns, flood or water damage, gas leaks, pest infestations, health and safety risks, or incidents affecting the surrounding area that impact the safe operation of the premises. These situations are often out of the Licensor’s control, and a notice period may not be possible due to the immediate risks posed to health and safety.

1. THIRD PARTY RIGHTS

14.1 No Third-Party Usage: Memberships are strictly personal and valid only for the individual named in the agreement. The Licensee is not permitted to allow any third party to use their booking times or access the services under this Licence. Each person who wishes to use the facilities must have their own membership and make their own bookings. No third party shall have any rights to enforce any term of this Licence under the Contracts (Rights of Third Parties) Act 1999.

1. GOVERNING LAW

15.1 Governing Law: This Licence and any dispute or claim (including non-contractual disputes or claims) arising out of or in connection with it or its subject matter or formation shall be governed by and construed in accordance with the law of England and Wales.

1. JURISDICTION

16.1 Jurisdiction: Each party irrevocably agrees that the courts of England and Wales shall have exclusive jurisdiction to settle any dispute or claim (including non-contractual disputes or claims) arising out of or in connection with this Licence or its subject matter or formation.

SCHEDULE

1.1 Daily Use Storage: Daily use storage spaces must be cleaned and cleared by the practitioner at the end of their booking.

Any belongings left in the daily storage will be removed and disposed of if not claimed within 72 hours.

2.1 Membership Fee: The membership fee is charged annually based on the type of membership selected by the Licensee. This fee is not a full-time fee that grants access to the premises or treatment rooms. Instead, it is an administrative fee that covers access to the booking platform, the BodyBox London app, online processing services, and website marketing. The membership fee is non-refundable, and no refunds will be issued in the event of cancellation, membership suspension, or any reduction in use of the facilities.

3.1 Room 6 Bookings: Room 6 is the only room available for hourly bookings, with a minimum booking requirement of two hours. Access to the premises is strictly limited to the hours booked. If multiple hourly bookings are made separately on the same day with gaps of one hour or more between them, the practitioner must vacate the clinic during the gap and return only when the next booking begins. Continuous access to the clinic outside of booked hours is not permitted.

3.2 Kitchen Usage Policy: The use of the kitchen is strictly limited to lunch breaks, food preparation or consumption, and rest breaks. Members are not permitted to use the kitchen as a workspace or remain there for more than one hour at a time. This policy ensures that the kitchen remains accessible and available to all practitioners and members. Members are expected to keep the space clean and free of personal belongings when not in use, maintaining a respectful and cooperative environment for everyone.

Duties and Responsibilities of the Licensee

2.1 Care of Furniture, Equipment, and Building: All practitioners are responsible for the care and maintenance of the furniture, equipment, and premises within the Property.

Any damage caused to the common areas by practitioners or their clients that exceeds £200 will result in the cost being shared equally between the practitioners responsible and Licensor.

Damages within treatment rooms caused by either the practitioner or client will be the sole responsibility of the practitioner. The practitioner will be required to cover the full cost of repairs or replacement.

2.2 Compliance with Opening and Closing Procedures: All practitioners must adhere strictly to the opening and closing procedures to ensure the safety and security of the premises.

Failure to comply with these procedures may result in penalties, including potential termination of access to the Property.

Acceptance of Terms

By reading, signing the Membership Agreement, and utilizing BodyBox platforms and facilities, members expressly acknowledge and accept all Terms and Conditions outlined above.

BodyBox reserves the right to update, revise, or amend these Terms and Conditions as necessary to ensure the smooth operation and alignment with company policies. Any changes made will be communicated to members via email to the registered email address provided.

Members are responsible for reviewing and understanding any updates communicated, as continued use of BodyBox services after such notification constitutes acceptance of the revised Terms and Conditions.

For clarity or inquiries regarding the Terms and Conditions or subsequent updates, members are encouraged to contact BodyBox promptly.